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Simplifying business processes with a paperless office

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The paperless conversation has been ongoing for years. For many, the concept of going paperless is exciting, but the process of eliminating paper from the office is daunting.

"Is going paperless worth it?"

"Will going paperless actually make my job easier?"

"Is there really significant ROI associated with pitching our paper?"

The simple answer to all these questions is yes, according to the Association for Information and Image Management (AIIM).

John Mancini of AIIM believes that the motivation behind the paperless office is simplicity.

"Enterprise processes, business critical tasks, and the way we manipulate and utilize information are more effective and user-friendly when physical paper is replaced with a digital format. Simplicity is important, because our organizations are comprised of a series of moving parts, all performing complex tasks and making complex decisions; the less complicated and unwieldy the enterprise is to the end users, the better."

Paper-based processes slow down the enterprise and make procedures less efficient. They are often subject to typos, mis-filing, messy desks and unnecessary costs. However, going digital is a simpler and more effective way to manage your company's information. A document automation system, like MetaViewer, simplifies accounts payable, accounts receivable, human resources and other departmental processes by utilizing automated workflow to retrieve, route and index documents according to specific business rules. In addition, today's document management solutions are often available in the cloud and on mobile devices, making it simple for C-Suite executives to view documents and processes in real-time.

According to Mancini, there are six popular targets in companies for going paperless:

  1. Records management
  2. Human resources - recruitment
  3. Human resources - onboarding
  4. Contract management
  5. Accounts payable
  6. Technical documents

Where in your company could you see going paperless making the biggest impact?

Topics: AP Automation, Paperless AR, Paperless ERP, Paperless HR, Document Management