You can’t predict a disaster. Whether it’s a hurricane, a fire in your warehouse or a massive data breach, disasters come from seemingly nowhere and it’s your responsibility as a business executive to make sure that your company’s information is secure.
According to the Federal Emergency Management Agency (FEMA), 60 percent of companies don’t test their disaster recovery plans. Additionally, 40 percent don’t reopen after a disaster strikes and 25 percent fail within a year of the disastrous event. So, how can document management help you be prepared in case disaster strikes?
- Backup Plan: Many organizations still manage their business processes on paper, which often means that they don’t have an information backup plan to get their business back up and running after a disaster occurs. By storing your information in a secure document management system, either in the cloud or an on-premise infrastructure, you can make sure to establish a backup plan to recover your data. Data is backed up on a daily basis, so you never need to worry about forgetting to manually back it up. Additionally, if your data is stored in the cloud, you can back it up from anywhere at any time with virtually any device.
- Paper Elimination: Paper is both insecure and easy to destroy. Even in those seemingly unyielding filing cabinets. Without a document management solution to electronically store your paperwork, a disaster can easily abolish the important information you have stored on paper. Whether it’s a natural phenomenon or a data breach, disaster recovery is far less likely without a secure, electronic system to keep information.
- Workflow Automation: Does your “workflow” comprise of hand-delivering papers to colleagues around the office? Where are electronic documents stored within your network? Paper-based and inconsistent workflow opens you up to data breaches and fraud, both internal and external. It’s also difficult to recover stolen information without a backup plan. Automation assures that your processes are running smoothly, even when disaster strikes, and that the information is protected.
What kind of disaster recovery plan does your office have in place? Can your information withstand a data disruption? Let us know in the comments below!