Some of us have grown up only knowing one type of vehicle transmission. In my case, automatic. Put me in a car with a clutch and people on the road should probably fear for their lives. But if you’ve ever had to go from driving manual to a car with automatic transmission, you know that there’s a physical switch, as well as a mental switch, that needs to happen.
The same goes for companies that are transitioning from manual data entry and paper-based processes to a paperless automation solution, like MetaViewer. While manual data entry is tedious and time consuming, many organizations have honed their manual procedures and can’t imagine doing anything different, even if automating would save them time and money. Like switching cars, employees need to adjust to the impending changes.
The first change that needs to happen is mental. While you may be comfortable with manual data entry, you have to recognize that new software increases visibility and efficiency, while also allowing you to streamline processes and increase ROI. The discomfort you may initially feel in switching gears will quickly lead to faster and more accurate information processing. And before you know it, these new procedures will be the norm!
Now it’s time to make the physical change, and that means implementing software and procedural changes. Find a software vendor that will work with you to not just install a document management system, but help you adjust to the inevitable changes that are coming your way. A good software vendor will help train you and your staff, adjust the software to meet your unique business needs and make sure you have the necessary support for ongoing assistance and updates.
Getting used to new procedures and processes can be difficult, but we think that switching gears is well worth the transition in the long-run. Are you considering switching your accounts payable, accounts receivable or human resources departments from paper-based to paperless? Our team is here to help you go from manual to automatic!